Role Overview
A Remote Secretary provides high-level administrative support from a virtual environment, ensuring smooth day-to-day operations through efficient coordination, communication, and organization.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate video-conference logistics across time zones.
• Draft, proofread, and distribute correspondence, reports, and presentations.
• Handle email triage—prioritizing messages, flagging urgent items, and drafting replies as directed.
• Organize and maintain digital filing systems, ensuring documents are accurately labeled and easily retrievable.
• Arrange travel itineraries and accommodations, including visa paperwork and expense tracking.
• Serve as the primary liaison with internal teams, clients, and vendors, ensuring timely follow-up on action items.
• Prepare meeting agendas, take detailed minutes, and track task completion.
• Support special projects by researching information, compiling data, and delivering summary briefs.

Qualifications & Skills

• Proven experience (2+ years) in an administrative or secretarial role, preferably in a remote setting.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and cloud-based office suites (e.g., Google Workspace, Microsoft 365).
• Exceptional organizational abilities and time-management skills, with a knack for multitasking.
• Discretion and professionalism when handling confidential information.
• Self-motivated, proactive, and comfortable working independently with minimal supervision.
• Flexibility to accommodate varying schedules and occasional after-hours support.

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